Email Back Up

[Jacqui]

Can anyone tell me if there is a way to back up or transfer all of the emails at once, I have on my email on line main server account, I have a lot of folders and emails I want to keep, but they are filling up the limited amount that Tiscali, now Talk Talk allocate.

They give you 500 MB free I have about 65% of that being used, looked on the net but can't see a solution.

I hope someone can help. Jacqui

[cptkay0s]

Any luck Jacqui??

I assume that you mean that you log onto email through your internet browser. Most online mail engines don't have an export feature (at least none that I've used in the past:().

One suggestion that I thought of would be to possibly install a local email client such as Mozilla Thunderbird, obtain the mail settings from your email provider (probably in an FAQ on their site) - punch the info into Thunderbird, set it up with the same folder names to mirror your online service and then connect and download the emails.

I do hope that I have understood your issue and have made sense with my response.

regards

Warren

[Tiny]

Hi Jacqui
Here,s a Link ...Hope this Help,s rgd,s Tommy

www.steve.maurer.net/tutorials/email_tutorials/saving_email.htm

[JohnG]

Hi Jacqui,

First of all, are you sure you can't use a regular e-mail program, like Outlook, to access your Tiscali account? Because that's what you need. If not, what I do, rather irregularly, is to select all (Ctrl+A) the messages in a folder, in my Yahoo web-mail, and forward them to a regular e-mail account that I access using Outlook Express. I then copy them to an appropriate local folder within Outlook.

'Fraid that's the only way I know.
JohnG.

[Jacqui]

Hi Guys,
Firstly thank you for all your replies I am going to look at all the solutions you recommend.

I just want to verify that I do get a copy of my emails forwarded/sent to me direct to my PC and into Outlook, but because of a few bad experiences in the past of Hard Drives packing up on me, I leave a copy of my incoming emails on the server too as a back up, the few times I've stopped doing that is always the time you can guarantee that something goes wrong, what I want to do is just transfer what I have there already into some other email or copy to a disc and start again as I don't have the space there as with my Outlook PC email.
Hope that makes sense

Jacqui

[Jacqui]

Have been trying these solutions in my email server, but it won't let me copy anything over, only forward which I have too many emails to do.

Warren I'm not sure what you mean here by
set it up with the same folder names to mirror your online service and then connect and download the emails

Thunderbird & Mozilla can you get them in the UK, I've not heard of them, are they free accounts like hotmail or yahoo?
I was thinking of opening another Google Account, but the Gmail does not let you create folders for some reason, so any email account that's easy to back up from would be handy, any ideas?
Then maybe I can set my main account to forward to another email account and back up from that.

Jacqui

[cptkay0s]

Jan 13, 2010 20:50:43 GMT Jacqui said:

......
Warren I'm not sure what you mean here by
set it up with the same folder names to mirror your online service and then connect and download the emails

Sorry, it was clumsily worded Jacqui What I meant was for you to set up an email client on your computer (MS Outlook, Outlook Express, Windows Live, Thunderbird, etc), and then create and name folders with the same name as the ones already existing on your webmail account and then "pull" all the emails from your webmail account down onto your computer and then place them in the same files locally (ie on your computer( - I hope that I've made more sense this time

Jan 13, 2010 20:50:43 GMT Jacqui said:

Thunderbird & Mozilla can you get them in the UK, I've not heard of them, are they free accounts like hotmail or yahoo?

Check out - www.mozillamessaging.com/en-US/thunderbird/. I've been using it for a few years now - it's much more flexible and easier to configure than other email clients.

I should also make the distinction at this point between a webmail service - hotmail, yahoo, gmail, gmx.com ,etc. This means that you access your email service online using a web browser. Messages are stored remotely on some mail server somewhere out on the World Wide Wait (ie remotely). Then there's an email (or messaging) client - which entails installing a program onto your computer and it connects and pulls down your mail for you.

There's pros and cons for both methods - I simply prefer configuring and using email clients, although, the web-based ones are getting much more flexible with added features becoming standard (eg contact/task lists, calendars, contact logs, to-do lists, etc).

Jan 13, 2010 20:50:43 GMT Jacqui said:

I was thinking of opening another Google Account, but the Gmail does not let you create folders for some reason, so any email account that's easy to back up from would be handy, any ideas?

Gmail has a pretty flexible system for grouping content = check out the Labels feature. It provides for more flexibility by allowing you to assign emails to multiple labels and then you can filter by a label which will show you any email that is connected to that label (if you can follow what I just said, can someone tell me?). The benefit of this could be having a Christmas gig label and a XYZ Restaurant label- you may have regular gigs at XYZ and all correspondence for them is labelled XYZ, you may also label any mail relating to "Christmas" gigs from over the years accordingly (you could have an email form XYZ that discusses a Christmas gig issue). The beauty of the labels system is that, if you were using the standard folder method, you'd have only placed the XYZ/Christmas message into one folder and then have to remember how your mind was organising things at that point in time and then go and search in 1 folder. The labels allow you to filter quickly for any and all messages dealing with Christmas with the benefit of capturing the XYZ relevant email as well. A very handy feature and given the storage capacity of Gmail, will become more useful as their storage capacity continues to expand. Their HELP section is pretty user-friendly as well - look up Archiving if you want to tidy up your GMail.

I do hope I haven't waffled on too much (and haven't caused too many of you to full asleep at the keyboard) - feel free those of you that are more learned (or is that lucid???) than me, to proffer corrections to my thesis

regards

Kay0s It's 2.30 in the morning here - just about to trundle off to bed, been up since 6am. Night all

[Jacqui]

Hi KayO,
Thanks for your very informative message on email accounts, :)you've certainly filled in a lot of questions for me, and also given me plenty to investigate further, I never realized there was so much to it.
Gmail I have but have obviously not been using it to it's full potential, I never knew about the features you mention.
I find it crazy that the free ones can have so many good features, and something I'm paying for has such limited ones!
I've just checked out the Mozilla one now, and I'm not sure is it a programme for running emails on your PC like outlook, or can you use it as a web email?

By the way what does cptkayOs stand for

Hope you enjoyed your Kip Zzzzzzzzzzz
All the best Jacqui

[cptkay0s]

Hi Jacqui

definitely enjoyed the kip Awoke at 6.30am loaded the family into the car, drove 2.5 hours to the beach - spent the day swimming (32 degrees celsius:) on the beach - had fish and chips for lunch. Decided to make a 'real' day of it - drove another 1 or so to a large provincial town, shouted the family to a surpisingly nice chinese meal and then drove another 2.5 hours back home (glad I was well rested with 4 hours sleep before I left) LOL.

cptkay0s is stands for Captain Chaos - akin to Major Disaster, General Disorder, etc...

Mozilla is a type of brand name - they have a number of products - Firefox (a web browser - which I've been using for years - so much leaner and faster and more configurable than Internet Explorer), Lightning -a calendar program and Thunderbird (the email client - again, much more flexibility available than using those Microsoft products:)). Mozilla has plenty of other projects/programs on the go. One thing I like about them is that you can install addons to increase the functionality of the programs. For instance - I have now added one that synchronises my google calendar with lighting whilst inside Thunderbird.

I have numerous email accounts - some for business, some for personal and have them all filtering through to my Thunderbird client coming into different folders so that I can differentiate between them - 1 client to rule them all.....(for all you LOTR fans out there;)).

It doesn't matter if you have minimal IT skills - their online help and forums are extensive and really helpful (but not as helpful as us here - I'm yet to find another forum as welcoming as this one).

I'm glad my 2nd attempt at an explanation made more sense.

regards

Kay0s

[Jacqui]

Update
Hi Warren
I'm still working on moving my email, it looks like I needed the whole package of Thunderbird, Mozilla etc to use the email side of it, so I thought I would try John's idea, unfortunately when I selected all emails in a folder and forwarded them I lost the header and any information on the email and the attachment, I could forward them one at a time, but I'd be retired by then!
So read about setting up Gmail with imap which transfers all your emails and contacts for Outlook to Gmail, I thought I had cracked it when I saw loads of folders appear but once I checked inside there were only a few emails, where there should have been maybe 50, so it was almost there but not quite.
Apparently you can import a pst outlook back up file into Gmail once you have imap set up, but I'm stumped on it at the moment, there is also another application called Google Apps but it looks like you might need a premier Gmail account for that to work
So that's where I am up to now
Jacqui

[cptkay0s]

Sounds like you've moved a heck of a way already Jacqui
I haven't done the pst import into gmail (but did manage it (years ago....) into Thunderbird. From memory it was pretty straightforward, in fact, i vaguely recall it happening with a wizard during my initial setup and changeover to Thunderbird.

Hope it all works out for you

regards

Kay0s